Guidelines for Writing a Letter of Intent (LOI)
Many foundations prefer to receive a Letter of Inquiry before inviting a full proposal, which allows them to quickly determine if there is a good match between the their interests and your project. Letters of Inquiry are generally 2-3 pages. Include the following information:
- Opening Summary
- Who are you and what do you want to do?
- How much is being requested? Are you requesting partial or full funding for your project?
- What is your timeline?
- Statement of Need
- What issue/problem will you address?
- Why you have chosen this particular methodology?
- What impact will this project will have, and who will it serve?
- Project Activity
- Give an overview of the activities involved.
- Will you collaborate with other department/institutions/agencies?
- Outcomes/Evaluation
- What specific outcomes you hope to achieve and how will you measure them?
- Organization Information
- Why is your institution the most qualified to carry out this project?
- Budget
- What will the total project cost and how much will you request from the foundation?
- What kinds of activities will need funding?
- Include other sources of funding, both cash and in-kind. Especially indicate what your institution will contribute.
- Conclusion
- Offer to answer questions or provide additional information.
- Include a contact name and contact information.