Title: Accounting Clerk
Department: Fiscal Services
Status: Full-time, Non-Exempt
Reports To: Controller
This position will assist in the financial management functions of the University of Hawaii Foundation.
- Responsible for setting up new accounts in the development and accounting databases and ensuring that proper documentation is included to demonstrate a benefit to the university or its students, and that donors’ wishes are properly noted.
- Reviews and processes Change in Account Administrator and Support Staff forms
- Responsible for the scanning of all documents related to accounts, including Account Establishment Form, Change in Account Administrator, Gift Agreements, Event Worksheets and other important correspondence.
- Maintains various endowment statuses (i.e. Levels, options, suspended, etc.)
- Perform monthly bank statement reconciliations to the General Ledger.
- Review and input income transactions into the General Ledger system.
- Assists with creating and modifying internal financial reports in Windows-based report writer to enhance the Foundation management accounting processes.
- Provides Help Desk support to users of online financial reporting system.
- Assists in the preparation of schedules and assembling data for the annual audit.
- Performs other related tasks as required by the Assistant Controller, Controller, Chief Administrative Officer or the Chief Financial Officer.
The Accounting Clerk will meet annually with his/her supervisor to put in place a plan for the year. At the end of each year, the Accounting Clerk and his/her supervisor will review progress toward the annual goals.
Required Knowledge, Skills and Abilities
Minimum associate’s degree in accounting or equivalent work experience.
- Must be highly organized, detail-oriented, self-motivated and able to work independently with minimal supervision to ensure accurate, complete and timely accomplishment of assignments.
- Must be proficient in MS Office programs, such as Word, Excel and Outlook
- Strong organizational and interpersonal skills.
- Ability to communicate clearly and effectively both orally and in writing.
- Must be results-oriented, quality-driven and team oriented.
- Willing to exemplify and live the values of the UH Foundation (accountability, excellence, integrity, service, teamwork, and trust)
The Accounting Clerk will work primarily in an office environment and will need to sit or stand for extended periods while either working at a computer, attending a meeting, or performing desk work for extended periods. Based at 1314 S. King Street, Suite B, Honolulu, Hawaii, this position might involve some travel, mostly by auto, but occasionally by other modes of transportation. Must have a valid driver’s license and acceptable driving record. The employee may need to work some evenings and weekends and must be able to work to the demands of the position, which may exceed a 40 hour work week.
Applicants should submit a letter of interest that provides evidence of the qualifications, a resume, and the names, addresses and telephone numbers of at least three professional references to: email@example.com
University of Hawai‘i Foundation, Human Resources Department
P.O. Box 11270
Honolulu, HI 96828-0270
f: (808) 748-0727
Our application form is a fillable pdf, please download and save the application to your computer before filling it out.Application Form
The University of Hawaiʻi and the University of Hawaiʻi Foundation
The primary purpose of the University of Hawaiʻi's ten-campus system is to provide an environment in which faculty and students can discover, examine critically, preserve, and transmit the knowledge, wisdom, and values that will help ensure the survival of the present and future generations with improvement in the quality of life.
The University of Hawaiʻi Foundation, a nonprofit organization, raises private funds to support the University of Hawaiʻi System. Our mission is to unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.
The University of Hawai‘i Foundation is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.