Title: Chief Administrative Officer
Department: Fiscal Services
Status: Full-time, Exempt
Reports To: VP for Administration and CFO
- Director of Human Resources
The Chief Administrative Officer (CAO) is responsible for monitoring the execution of the University of Hawaii Foundation (UHF) plans at the department level. The CAO is in charge of making sure the day-to-day operations of UHF runs smoothly and effectively. The CAO is a key member of the organization’s senior management team and works closely with the Board of Trustees. The CAO is also an important partner to University constituents regarding management of fiscal and accounting services and administration.
Partners with President and CEO and VPs through integration, collaboration, and cooperation.
Directs and provides a breadth of expertise in the areas of not-for-profit accounting, financial reporting and analysis, audit oversight and management, policy development, internal controls, and fiscal policies and procedures.
Works closely with AVP for Advancement Services to improve gift administration operational efficiency and productivity within the Foundation. Manage and implement future shared services opportunities.
Responsible for preparation and analysis of periodic financial statements, the completion of the annual audit including all supporting schedules, oversight of preparation and issuance of the Foundation’s annual report, and the completion of the IRS form 990 and 990T. Ensures audits are completed in a timely and efficient manner, and audit issues are resolved with external auditor. Serves as primary liaison with the University in conjunction with annual consolidated financial reporting.
Oversees endowment portfolio accounting and maintenance, including accounting for investment executions and quarterly custodian account reconciliation and endowment reporting.
Oversee Upside fund quarterly accounting and reporting.
Oversees affiliated and support organizations.
Serves as the in-house internal controls and compliance expert. Analyzes and interprets new and current FASB pronouncements, tax and other regulatory directives in order to propose changes which would improve or enhance current accounting practices, governance and reporting. Work with VP Administration and CFO in assessment, identification and remediation of enterprise risk management issues.
Assesses organizational performance against the annual operating budget. Develops tools and analyses to provide critical financial and operational information to the VP Administration and CFO, President and CEO and senior team. Makes appropriate, impactful, actionable recommendations.
Responsible for consistently monitoring operational performance and efficiency.
Responsible for timely submission and completion of various regulatory and industry surveys.
Work with VP for Administration and CFO to provide information, analyses, and other required support to the Audit Committee in the fulfillment of their chartered responsibilities and the completion of their due diligence and fiduciary requirements.
Serves as Assistant Treasurer to the Board.
Directs human resource activities including recruitment, compensation management, employee classification and organization structure, employee benefits, development and upkeep of policies, and employee relations. Clarifies, interprets and applies rules and regulation to personnel administration such as equal employment opportunities and affirmative action matters. Directs staff training and talent management.
Manages payroll and HR outsource vendor, ProService, to ensure compliance and proper service levels are achieved in accordance with EPO contract. Assess and evaluates opportunities to implement and extend services.
Assesses the financial and administrative impacts of relevant university policies, legislation and statutory regulations and proposes and implements appropriate changes in Foundation policy or procedure. Keeps informed of regulatory and technical developments and other pending matters important to the Foundation.
Leads, supervises and develops fiscal staff. Fosters a shared vision, acts as a role model, and demonstrates the organization’s values.
Responsible for the facilities management function and operating contract administration.
Performs other duties as assigned.
The Chief Administrative Officer will meet annually with his/her supervisor to put in place a plan for the year. At the end of each year, the Chief Administrative Officer and his/her supervisor will review progress toward the annual goals.
Required Knowledge, Skills and Abilities
- Bachelor’s degree in Finance, Business Administration or equivalent experience required. Certification as a Certified Public Accountant required.
- Broad financial leadership experience within accounting, compliance, investment and management.
- Seasoned leader with at least 8-10 years of administrative and broad finance experience including gathering and evaluating financial information and making actionable recommendations to senior leadership.
- Knowledge and experience necessary to manage and lead within a financially complex organization.
- Significant experience providing oversight to audit activities as well as managing reporting, budget development and analysis, general ledger, and accounting for investments.
- Experience in a senior financial management role, partnering with executive staff to develop, model, and implement creative financial management strategies.
- Proven experience managing and assessing financial and business risk and making appropriate recommendations and decisions.
- Strong leadership skills with the ability to influence and engage direct and indirect reports and peers.
- Proven track record of success facilitating progressive financial system, process and procedural changes within a financially complex organization.
- Exceptional interpersonal skills with the ability to effectively interface with senior management, staff, the board of directors, and various external constituents and partners.
- Excellent analytical and abstract reasoning skills, plus excellent organization skills.
- Not-for-profit experience preferred.
- Possesses an affinity for and an interest in the University of Hawaii, the University of Hawaii Foundation and their missions.
- Exemplify and live the values of the UH Foundation (accountability, excellence, integrity, service, teamwork and trust);
Based at the University of Hawaii at Mānoa campus, the position might involve some travel, mostly by auto. Employee must have a valid driver’s license and acceptable driving record. The employee will need to work some weekends and evenings and able to work to the demands of the position, which may exceed a 40 hour work week.
Applicants should submit a letter of interest that provides evidence of the qualifications, a resume, and the names, addresses and telephone numbers of at least three professional references to: email@example.com
University of Hawai‘i Foundation, Human Resources Department
P.O. Box 11270
Honolulu, HI 96828-0270
f: (808) 956-9786
Our application form is a fillable pdf, please download and save the application to your computer before filling it out.Application Form